Reduce SaaS costs by identifying and eliminating unused licenses. Discover effective IT optimization strategies.
The exponential growth of the SaaS market has brought numerous benefits to companies, such as flexibility and scalability. However, it has also created a significant challenge: wasted resources on unused licenses. This problem directly impacts companies' budgets, reducing financial efficiency and diverting resources from more critical areas.
1. Continuous License Monitoring
- Importance of Monitoring: Keeping an ongoing, up-to-date record of licenses in use is critical to quickly identifying any waste.
- Tools and Metrics: Use tools like MattZero for SaaS management solutions that provide insights into license usage.
- Review Routine: Establish a monthly or quarterly routine to review license usage, ensuring that all users are taking full advantage of the resources available.
2. Identifying and Eliminating Unused Licenses
- Identification Methods: Use usage reports to identify inactive licenses, such as accounts that haven't logged in for more than 30 days.
- Signs of Improper Use: Look for signs like low feature usage or sporadic logins. Tools like MattZero can help you visualize these patterns.
- Reassignment or Cancellation: Develop a process for reassigning unused licenses to new users or canceling unneeded licenses. Involve IT and team managers in this process to ensure everyone’s needs are met.
3. Reduction of Redundant Applications
- Identification of Redundancies: Perform audits to identify applications that have overlapping functionality. Software inventory tools can help with this task.
- Consolidation of Features: Consider whether it is possible to consolidate functionality across fewer platforms. For example, it may be more efficient to use Microsoft Teams for communication and collaboration instead of several different tools.
- Elimination Process: Develop a plan to gradually eliminate redundant applications, including migrating data and training users on the new tools.
By implementing these strategies, your company will be able to significantly reduce costs and improve operational efficiency. Continuous monitoring, identification of unused licenses and elimination of redundancies are essential steps to optimize SaaS investments, ensuring that every dollar invested is being well used.
Contact us for more information and find out how to optimize your resources today!
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