SaaS governance is one of the most critical challenges for companies that rely on cloud solutions. Without effective governance, costs can skyrocket and security risks can increase significantly. Therefore, adopting practices that improve governance is essential to ensuring the value and efficiency of these tools. Below, we explore practical strategies for implementing robust governance in the use of SaaS.
1. Create a Clear View of Applications in Use
The first step to good governance is to know what is being used. Many companies face the problem of Shadow IT, in which departments or teams hire tools without going through the IT sector.
How to solve: Deploy a SaaS discovery solution, such as those integrated into IT Asset Management (ITAM) platforms. These tools help identify applications in use, users, and associated costs.
2. Implement SaaS Usage and Approval Policies
Establishing clear guidelines for the acquisition and use of SaaS tools avoids redundancies and unnecessary expenses.
Practical tip: Create a centralized process for requesting and approving new applications. Define criteria for selection, such as compatibility with existing systems and cost. Use tools to manage demand and optimize your IT portfolio.
Bonus tip: Involve user areas when creating SaaS policies to increase adoption and compliance.
3. Monitor License Costs and Renewals
Many organizations lose money due to unused or duplicate subscriptions. Continuous monitoring and contract renegotiation are essential to maintaining financial efficiency.
How to optimize: Use a license management tool that integrates usage, cost, and renewal date data into a single platform. This visibility allows you to renegotiate contracts, eliminate waste, and invest in tools that truly add value.
Benefits of Improving SaaS Governance
By adopting these practices, your company will achieve:
- Reduction of unnecessary costs.
- Greater security and compliance.
- Improved productivity by using just the right tools.
Don’t let uncontrolled SaaS growth become a problem. With efficient governance, your company can transform software management into a strategic differentiator.
Ready to optimize SaaS governance in your organization? The MattZero team is here to help! Request a demo.
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