The management of SaaS (Software as a Service) has become a crucial component for companies looking to control costs, maximize efficiency, and ensure compliance. But how do you turn available data into actionable actions? Here are 3 effective ways to enhance SaaS management using data and achieve better results.
Map and Monitor License Usage
Usage data is essential for identifying waste and optimizing SaaS investments. Start by collecting detailed information about:
- What software is in use.
- Who are the active users.
- Which licenses are underutilized.
With this data in hand, you can make informed decisions such as reallocating licenses, renegotiating contracts, or decommissioning redundant tools.
Practical tip:
Use discovery tools or integration with platforms like ServiceNow to automate mapping and get accurate reporting.
Track Costs in Real Time
Tracking your SaaS costs in real time allows you to quickly adjust your budget and avoid surprises. Analyze:
- Monthly expenses versus signed contracts.
- Cost per active user.
- Forecasts of future expenses.
Based on this data, you can renegotiate contracts or replace tools that do not offer satisfactory ROI.
Practical tip:
Implement dashboards that consolidate financial data from different platforms into one place.
Ensure Compliance and Security
Data about SaaS usage helps identify potential security gaps and compliance risks. Make sure to:
- Review access permissions.
- Monitor cross-platform integrations.
- Regularly audit compliance with standards such as LGPD or GDPR.
Taking proactive action based on this data protects your company from fines and reputational damage.
Practical tip:
Automate audits and set alerts for unusual activity.
Turning data into actionable actions is key to efficient and strategic SaaS management. By mapping usage, monitoring costs, and ensuring compliance, your company will be prepared to optimize resources and increase security.
Ready to take your SaaS management to the next level? Talk to the experts at MattZero and find out how we can help your company dominate the SaaS world.
Tags: Management, SaaS, Using, Data, saas solutions, saas management, saas management, software asset management, manage saas, saas model, saas management, software asset, saas companies, acquisition costs, financial health, credit card, work with us, business management, need to worry, data protection, automate processes, technical support, saas applications, saas sales, lifetime value, ease of use, distribution model, saas product, software distribution, main benefits, rd station, churn rate, monthly or annual, saas in brazil, what are the main ones, it infrastructures, spend management, databases, integration with other systems, data security, software licenses, examples of saas companies, saas advantages, main metrics, contact us, examples of companies, saas solution, management tools, saas offers, management platforms, saas market, supplier management, cash flow, information security, user experience, saas tool, try it for free, remotely accessed, financial control, saas platforms, digital accounting, digital marketing.
