Why is optimizing IT costs with usage analysis essential?
In recent years, digital transformation has gone from being an option to a requirement for companies seeking to remain competitive. However, this advancement comes with a challenge: rising technology costs. Given this scenario, optimizing IT costs has become essential to balance innovation, efficiency, and financial sustainability.
Like this, unused software licenses, Cloud infrastructure, unmonitored devices, and manual processes can silently undermine budgets. Without visibility into actual consumption, managers end up making decisions based on estimates rather than hard data.
Therefore, usage analysis becomes necessary. It allows you to identify bottlenecks, waste and opportunities optimization. And to transform this process into something agile, intelligent and efficient, products like MattZero are essential.
With it, your company can cut costs and, in addition, create a sustainable IT management strategy, balancing performance, security, and innovation.
1. Invisible consumption in the IT budget
To optimize IT costs, you need to identify all the resources available in your budget. This is because, in many corporate environments, part of the IT budget is committed to unused resources. We call this invisible consumption:
- Software installed but never accessed.
- Licenses purchased in excess “for guarantee”.
- Unused servers and cloud instances.
- Devices turned on without use, consuming energy.
This invisible consumption compromises the budget and makes it difficult to optimize IT costs in a sustainable way.
With MattZero, this invisible consumption is mapped in real time. The solution provides detailed reports that show where money is being wasted and guides managers to take immediate corrective action. In this way, MattZero helps eliminate waste and optimize licensing.
2. Software licensing: from fixed expense to strategic cost
One of the most critical aspects of optimizing IT costs is evaluating software licensing. Many companies purchase large packages, believing that "more is better." In practice, a significant portion of these licenses are never used.
MattZero can be a powerful ally for strategic software licensing. This allows you to: identify the actual number of active users; detect unused licenses; and dynamically adjust contracts.
Thus, licensing becomes a strategic cost, aligned with the real demand of the business.
3. Intelligent cloud infrastructure
THE cloud governance brought unprecedented flexibility, but also financial pitfalls. It's common for companies to contract larger instances than necessary or leave active resources unused. cloud software are part of this structure that needs a specific look to be efficient.
Usage analysis with MattZero ensures cloud resources are scaled correctly, allowing you to optimize IT costs without compromising performance. This allows you to:
- Map consumption peaks and valleys.
- Adjust resources on demand, avoiding idleness.
- Predict future costs based on historical patterns.
In this way, the company pay only for what you actually use, ensuring financial efficiency, without compromising performance.
4. Continuous monitoring: the key to intelligent management
A common mistake many companies make is to perform specific IT analyses, such as reducing software packages or renegotiating contracts. While these measures provide immediate relief, they don't solve the problem in the long term. To optimize IT costs on an ongoing basis, monitoring must also be performed frequently.
The key to intelligent management is the continuous monitoring. Mapping potential errors and identifying them quickly and efficiently. Therefore, monitoring is recommended by:
- Real-time dashboards, accessible to managers and leaders.
- Comparative reports showing the evolution of economies.
- Automatic alerts for emerging waste.
This allows the company to not only reduce costs once, but to maintain a constant cycle of efficiency and optimization.
6. Digital governance and the use of data
In addition to cutting costs, usage analysis is part of a digital governance strategy. When employees understand that IT resources are being monitored, they begin to use them more consciously. Thus, decision-making is based on data, safely and strategically.
MattZero helps with this process by transforming numbers into easy-to-understand insights. This allows leaders to show their teams how the rational use of technology directly impacts the company's budget and sustainability.
7. ROI in IT strategy
When IT is seen only as a cost center, it loses strategic value. It is necessary strategies to maximize ROI, optimizing cost and resource management. The ROI calculation on subscriptions It needs to be strategic and efficient, which can hinder managers who have difficulty organizing and forecasting estimates.
Thinking about helping companies, MattZero offers a free ROI calculator
Discover the ROI calculator and take the first step towards strategic IT management.
Using ROI in IT management helps predict and optimize resources, eliminating or rethinking possible expenses that may not be being observed.
Among the main gains are:
- Visible ROI: in just a few months, you can see a return on investment in usage analysis.
- Budget predictability: with historical data, the company can now predict future expenses with greater accuracy.
- Strategic decision making: Adjustments are based on evidence and data.
8. SaaS Governance: Full Control Over Applications and Subscriptions
In recent years, companies have increasingly adopted solutions SaaS (Software as a Service) to serve different areas of the business, from collaboration and CRM to financial management and HR. governance in SaaS enables total and integrated control.
However, the SaaS assets and its applications need to be aligned with proper governance. Without this support, a lack of control can lead to: duplicate or unused licenses; subscriptions contracted by different departments without integration with IT; difficulty negotiating volume pricing; and risk of security and compliance breaches.
How MattZero helps with SaaS governance and optimize your IT costs
MattZero is a product developed by 4MATT, Specializing in IT management, MattZero is a SaaS management platform dedicated to software subscription management. It offers tools that help reduce costs, mitigate risks, and optimize subscriptions.
With a comprehensive, expert, and integrated vision for software operations, MattZero, combined with the use of artificial intelligence and digital transformation, is your perfect ally for SaaS governance and cost optimization.
The tool offers advanced features for identifying, mapping, and monitoring SaaS software usage across your organization. This allows you to:
- Detect unauthorized applications, known as Shadow IT, which represent security risks and hidden costs.
- Map the actual use of SaaS licenses, indicating which users actually access each tool.
- Centralize subscription management, allowing IT to have full visibility into contracts, expirations, and associated costs.
- Support more efficient negotiations, as the manager now has concrete data on usage volume.
- To guarantee compliance and security, avoiding the use of software outside of corporate policies.
Benefits of SaaS Governance with MattZero
- Immediate cost reduction: elimination of idle licenses.
- Greater financial predictability: contracts under control and spending aligned with the budget.
- Operational efficiency: elimination of redundancies and centralization of management.
- Strengthening digital governance: IT stops being just support and starts acting as a technology orchestrator.
The path to more efficient IT
In short, optimizing IT costs with usage analysis is a smart digital transformation strategy. Companies that adopt this practice can reduce waste, increase financial predictability, and strengthen their digital governance.
If your company wants to reduce costs without compromising innovation, MattZero is the key to achieving this balance. It emerges as a strategic partner in this process, offering cutting-edge technology to transform data into intelligent decisions.
Schedule a demo and let MattZero be your company's ally for efficient and strategic IT management
